Strutters Booster Club:
It’s a VERY exciting time as we approach the beginning of
the school year. Our dancers are clearly
working hard – and so are the Booster Club members! If you weren’t able to make it to the school
for First Look on Saturday to pick up your season football tickets, know that
there is one additional home game that was not on the original schedule –
November 1st (. For the most
current football schedule, is on the Cougar Club website:
What follows are a few updates – read carefully as there are
several action items:
FUNDRAISING
CALENDAR SALES:
The calendar
is at the printer and will be available to sell at orientation this Wednesday
and Thursday. Copy Corner suggested that
we start with a quantity of 500 (instead of our original 1,000) and has
guaranteed us the same printing price if we need additional copies above 500. The calendars will sell for $15 each. Following is the “work” schedule for selling
and a couple of reminders/action items:
Wednesday, August 15, 2012 – 10th grade orientation 1pm-4pm
9th grade Strutters to “work” and sell calendars (there are 6 of them).
Tracy will be there with the dancers and she could probably use 1-2 additional moms/dads to help as well. Have the dancers arrive at 12:30pm – they will need to wear CSHS t-shirts since their Strutters t-shirts are not available yet. Have them wear their cute Strutters glasses – these will certainly get the attention of those passing by! These six (6) dancers will “work” during the entire orientation timeframe (1pm-4pm). Therefore, when the arrive CSHS at 12:30pm, have them report to the Cafeteria. Tracy is working on a display table that will be clearly identified as College Station Strutters.
Wednesday, August 15, 2012 – 10th grade orientation 1pm-4pm
9th grade Strutters to “work” and sell calendars (there are 6 of them).
Tracy will be there with the dancers and she could probably use 1-2 additional moms/dads to help as well. Have the dancers arrive at 12:30pm – they will need to wear CSHS t-shirts since their Strutters t-shirts are not available yet. Have them wear their cute Strutters glasses – these will certainly get the attention of those passing by! These six (6) dancers will “work” during the entire orientation timeframe (1pm-4pm). Therefore, when the arrive CSHS at 12:30pm, have them report to the Cafeteria. Tracy is working on a display table that will be clearly identified as College Station Strutters.
Thursday, August 16, 2012 – 9th grade orientation 1pm-4pm
10th grade Strutters to “work” and sell calendars (there are 6 of them)
Everything else from the previous day is exactly the same (read above)
Once we are past this week’s sales, we’ll turn our attention to individual sales (each dancer will be able to sell calendars) and we’ll work on the banner, VIP reception, etc. that was part of the recognition for sponsorship.
Action items
for Booster Club members:
If you have any small plastic display racks or holders, please let Tracy and Stephanie (Cashion) know ASAP. They are looking for ways to display the calendars on the table so that the inside of them is viewed as folks walk by our table. Tracy is making signs for our display table so if you’d like to assist her in any way, contact her directly. She is also thinking about covering the table with a tablecloth – a purple one preferably. So, if you have a purple tablecloth, contact Tracy directly. Stephanie is working on securing a cash box and also some small bills and change so that we can easily make change when folks buy the calendars at orientation. We’ll be able to take cash or checks. I don’t think we’ll be in a position to take credit cards. If you have any thoughts on any of this that can add value (i.e., can think of things that have not been considered already), contact Stephanie directly.
If you have any small plastic display racks or holders, please let Tracy and Stephanie (Cashion) know ASAP. They are looking for ways to display the calendars on the table so that the inside of them is viewed as folks walk by our table. Tracy is making signs for our display table so if you’d like to assist her in any way, contact her directly. She is also thinking about covering the table with a tablecloth – a purple one preferably. So, if you have a purple tablecloth, contact Tracy directly. Stephanie is working on securing a cash box and also some small bills and change so that we can easily make change when folks buy the calendars at orientation. We’ll be able to take cash or checks. I don’t think we’ll be in a position to take credit cards. If you have any thoughts on any of this that can add value (i.e., can think of things that have not been considered already), contact Stephanie directly.
Many, many,
many thanks to Tracy and her mom!! None
of us will ever know how much time and energy they spent making this
first item such a tremendous success.
When you see the calendars, you will be proud that it is the brand of
the College Station Strutters. Thank you
both for such a GREAT product – you really put your heart and soul into this
and it shows!!
OTHER FUNDRAISING ITEMS:
Tracy and
Joan are not letting the fundraising opportunities pass us by! They are working with CC Creations right now
on some additional items for us to sell in the weeks and months to come. They’ll be able to report back to us very
soon.
DECORATING LOCKERS (and also serving as
chaperones)
As we
discussed at the last two Booster Club meetings, each week we will have 4
Booster Club members be responsible for that week’s locker decorations – and
each group will be responsible for at least two games. We will need one person in each group of four
(4) to serve as the “lead”. Being a
“lead” means that you will coordinate the decorations with the theme of the
week for the VARSITY football games, buy the supplies, and get the group
together to accomplish the decoration (lockers decorated the night before each
game day). When you sign up for
decorating lockers, you will also serve as the chaperones for the evening’s
game (i.e., help Anna by escorting the dancers to the bathrooms for safety
reasons). Below is the football schedule
– please sign up for a game!
FOOTBALL PROGRAM SALES
As we
discussed at the last Booster Club meeting, we will be participating in the
football program sales efforts for some of the home game – thus, receiving a
portion of ALL of the proceeds from the sale of programs over the entire
football season. No immediate action
yet. Once we know which games we will
need to sell at, a sign-up sheet will be distributed so be on the lookout for
that to come soon!
COMMUNICATIONS
The Facebook
Group is up and running. If you have not
become a member and would like to join the closed group, look for College
Station Strutters 2012-2013. Post photos
there and send the dancers words of encouragement!
We will work
diligently in the next few weeks to get our corporate sponsor logos on the
College Station High School Strutters website.
We haven’t started this project yet – but will get on that very soon.
501(c)(3) UPDATE
On Friday of
last week, August 10th, our Booster Club’s 501(c)(3) paperwork was
sent via certified mail. WOOHOO!! Many thanks for everyone who worked on this –
but especially to Stephanie Cashion and Susan Neel. They really put in a LOT of hard work to get
this out the door!
TWO LAST ACTION ITEMS
1.
At the last Booster Club meeting, Anna mentioned
that each dancer will need a Hat Box to store her hat in while traveling. Each dancer will need this soon (securing
before school begins is a good target – but certainly before the first football
game!) and she suggests getting something from Cavender’s, Target, WalMart, TJ
Max, or Michael’s.
2.
There is a TENTATIVE date of September 3rd
for “Meet the Cougars Night”. Details
are sketchy at this time so be watching CSHS website and Cougar Club website
for updates as they become available. If
we get confirmation, we’ll certainly let it know. Hold this as tentative until further notice.
SEPTEMBER BOOSTER CLUB MEETING
Our next
Booster Club Meeting is scheduled for Thursday, September 6, 2012 at 6pm in the
CSHS Conference Room.
Wow! Lots going on – we’re small in numbers but
making a LOT of progress and getting SO much accomplished. See ya soon!
